Supplier invoice information is read so you do not need to copy it.
CraftOS Achats · AI-Native
Automate your purchasing.
Stay in control of your spending.
Orders, supplier invoices and approvals in one place. AI reads documents and flags errors. Your team approves purchases and tracks spending, from order to payment.
CraftOS PurchasingSearch invoices…AF
PURCHASING WORKSPACE
Purchasing overview
All invoices 248To review 18Awaiting approval 26Ready to post 204
Supplier invoices•••
| Reference | Supplier | Total amount | Status |
|---|---|---|---|
| FAC-2026-0418 | Atlas Equipment | 4 800,00 USD | Ready to post |
| FAC-2026-0419 | Nova Services | 1 250,00 USD | Approved |
| FAC-2026-0420 | Meridian Industries | 8 640,00 USD | Discrepancy to review |
| FAC-2026-0421 | Central Office | 960,00 USD | Matched |
| FAC-2026-0422 | Horizon Logistics | 3 420,00 USD | Awaiting approval |
5 invoices displayed · Demo period‹ 1 2 3 ›
Automated processing82 %Sample dashboard
Processing progressMeasurable progress
All your purchasing in one AI-native solution
Orders & suppliersSpending & approvalsElectronic invoicesChat with your dataMCP connectors
The challenge
Replace manual tasks
in purchasing.
Ordering, copying an invoice, checking a delivery, asking for approval: these tasks take time. Bring purchasing together in CraftOS to cut the back-and-forth.
- Invoices to copy from a PDF or email.
- The same information entered several times.
- Amounts or quantities that do not match.
- Approvals on hold, without knowing whom to remind.
- Documents to find across different folders.
Less typing and searching. A clear view of what you buy and what you need to pay.
Invoices to check•••
| Invoice | Check | Action |
|---|---|---|
| FAC-0420 | Quantity discrepancy | To review |
| FAC-0423 | Missing field | To complete |
| FAC-0424 | Approval pending | To assign |
| FAC-0425 | Possible duplicate | To check |
!
See what is missing and who needs to act.Demonstration view
Duplicates, unusual amounts and missing information are flagged.
Your team checks flagged items and approves the next steps.
Every day
Know what you are buying. And what you need to pay.
CraftOS brings together purchase orders, supplier invoices and pending approvals. Find amounts, due dates and documents before paying.
Start with the tasks that take the most time. Set the rules with your team, then track invoices waiting for review or approval.
Less typing. Fewer missed steps. A clear overview.
The solution
Every step matters.
Automate the entire workflow.
Receive documents, check information, get approvals and track invoices in one tool.
Invoice reading
Import your invoices. CraftOS reads the information.
Documents arrive in one workspace, where useful information is prepared for checks.
- PDFs, scans, emails and electronic invoices.
- Identify the supplier, line items and amounts.
- Receive electronic invoices through the selected formats and platforms.
INVOICEExtracted data
SUPPLIERAtlas Equipment
REFERENCEFAC-2026-0418
Equipment4 000,00 USD
Illustrative tax · 20%800,00 USD
Total incl. tax4 800,00 USD
✓ Supplier ✓ Amounts ✓ Due date
AI and human checks
Spot errors before approving.
AI identifies anomalies and helps your team understand blockers. Built-in chat finds the relevant data and source documents.
- Chat with your data and access source documents.
- Consistency checks on extracted data.
- Approve corrections before the next step.
Data checks
Reference identified
Amounts consistent
Tax to confirm
Supplier recognised
Invoice taxTeam review required
AI
Why is this invoice blocked?
A quantity discrepancy was found on FAC-0420. Review the affected line before approval.
Built-in CraftOS chat · SimulationDocument comparison
Invoice, purchase order, receipt: check they match.
Compare documents line by line and find the source of a discrepancy.
- Two-way or three-way matching.
- Identify quantity and amount differences.
- Route exceptions to the right person.
Invoice · Purchase order · Receipt matching•••
| Item | Invoice | Purchase order | Request |
|---|---|---|---|
| Equipment | 20 units | 20 units | 20 units ✓ |
| Maintenance | 12 months | 12 months | Matched ✓ |
| Accessories | 6 units | 5 units | Difference: +1 |
Categorisation and approval
Categorise invoices and get the right approval.
Suggested allocations and approval workflows follow the structure of your finance team.
- Suggested coding for review.
- Allocate by entity and cost centre.
- Data and accounting allocations centralised in CraftOS.
Suggested accounting allocation•••
| Account | Description | Allocation |
|---|---|---|
| 606300 | Supplies | Administration |
| 615600 | Maintenance | Operations |
| 625100 | Travel | Sales team |
Dashboard and history
Know which invoices need your team.
One dashboard brings together volumes, exceptions and approvals to manage the team's work.
- Track invoices and approval times.
- Action history and document search.
- Indicators to prioritise improvements.
Processing dashboardThis month · Simulation
Invoices received248
To review18
Awaiting approval26
Processed volumeIllustrative trend
The interfaces illustrate the intended product workflow using demonstration data.
How it works
From purchase order
to supplier payment.
At every step, see what is done, what is missing and who must approve. All documents remain accessible.
- 01Request
Describe what you need.
- 02Order
Prepare the order.
- 03Delivery
Check what was received.
- 04Invoice
Compare invoice and order.
- 05Approval
Get the approvals.
- 06Payment
Track payment.
Who is it for?
For teams
that want control of purchasing.
One processing workflow, from financial oversight to day-to-day invoice and entity management.
Business owners and finance teams
Track delays, exceptions and controls to decide where to automate first.
Purchasing and accounts payable
Reduce re-entry, find documents and move approvals forward in one place.
Groups and multiple entities
Organise responsibilities and processing rules while keeping a consolidated view.
Your dataYour workflowsCraftOSMCP connectorsYour team
Move to CraftOS
Replace your ERP.
Move to AI-native management.
Bring suppliers, orders, invoices and approvals together in CraftOS. Plan data migration and ERP replacement with your team. MCP connectors link authorised tools to the data and actions you choose.
Visibility and control
One document. Its journey.
Every decision in one place.
Everyone working on an invoice can see the relevant controls.
Origin
Find the received document and its associated information.
Verification
See identified anomalies and corrections made.
Validation
Understand who needs to act and which step remains.
History
Reconstruct actions before accounting review or audit.
Use cases
Practical workflows.
One consistent processing approach.
Three illustrative scenarios to prepare your own demonstration.
01ManufacturingInvoice → Purchase order → Receipt
Match documents before approval.
An invoice contains a quantity discrepancy: the file goes to the person responsible for resolving it.
See this scenario02ServicesReceipt → Allocation → Approval
Route invoices to the right approver.
The supplier, cost centre and amount determine the approval workflow.
See this scenario03Multiple entitiesEntity → Rules → CraftOS
Standardise tracking across companies.
Each document retains its entity, owners and rules in a shared tracking view.
See this scenarioYour demonstration
See the workflow
using your own cases.
Tell us about your invoice formats, current tools and the issues slowing your team down. The demo starts with your workflow.
Prepare my demoLet's discuss your case
Ready to simplify
your purchasing?
Show us how you manage purchasing today. We will prepare a demo based on your suppliers, documents and approval rules.
Your orders and spending,
at the centre of the demo.
Tell us about your current tools and main challenges. We will contact you to prepare the discussion.
- Your organisation and workflows.
- The steps to automate.
- The controls to retain.